Town of Greenfield
Selectmen’s Meeting Minutes
Tuesday – October 14, 2008 – 6:00 pm
Present: Chairman, Aaron Kullgren; Selectman, Jarvis Adams, IV; Selectwoman, Karen Day
Minutes: Administrative Assistant, Deb Davidson
Call to order: Chairman Kullgren called the meeting to order at 6:00 pm
Appointments:
6:00 – Brian Giammarino – Chief Giammarino met with the Board of Selectmen to briefly discuss his thoughts on the upcoming meeting with Crotched Mountain.
6:30 – CMRC – Michael Terrian, Don Shumway – Kullgren opened this meeting by explaining the purpose of this meeting to have them understand that we are in the Board is in the process of reviewing the PILOT. Significant changes at the mountain, statistics, etc., were discussed. Kullgren mentioned that Chief Giammarino would like to present police statistics.
Giammarino opened by discussing his relationship with the Mtn. since 2003. He believes he has a very good relationship, with everyone from staff to clients. Upon reviewing statistics he reported the number of calls that have been monitored.
Aware of 3 shifts, there is at anytime between 600-1000 people that could possibly be at the mountain for a variety of reasons. Over the last three years the number of calls have increased significantly, it equates to 15% of the calls are made to the mtn., for a variety of reasons.
Brian mentioned that the police needs more help and he would like the mtn. to consider helping with an officer. Who would work 40 hours on duty 20 hours on call. Brian feels it would be in the best interest for everyone, he proceeded to give examples of how/why everyone would benefit from an additional officer. Brian wants to be able to better serve the mountain, making it a safer place and not at such a risk due to limited service the town is currently able to provide.
Kullgren interjected, that they have listened to constituents and dept. heads; Brian believed that this officer was needed 3 years ago, but for budgetary reasons was reluctant to ask. Again, it is to help make the mtn. Safer for everyone. Kullgren stated that he welcomes the thoughts and comments of don & mike and will certainly allow them the time to discuss with their board of directors.
Brian discussed a recent call and how important it is to have officers trained to understand the needs of the mtn., to avoid any unnecessary liabilities on everyone involved. Brian briefly explained the police department and how it operates. Explained how the state park also uses an extreme amount of the resources of the pd., however Brian did write a grant and that helped to compensate the officers, to keep the burden off the tax payers.
Brian wants to assure everyone that no matter what the mtn. Will continue to receive the best service available at this time with the police dept. but wishes they would sincerely consider this request and does understand that times are tough for everyone.
Kullgren discussed the 3rd shift for officer is currently covered by Brian, who at times has put in 70 hours/week. We want to provide the best department for everyone involved.
Discussion followed regarding the variety of cases.
Mr. Shumway thanked Brian for the report; he will thoroughly go through the report. He would like the opportunity to discuss with Brian if the mtn. Is using the department well. The volume of contact and the unusual nature of the situations need to be handled appropriately and efficiently. He would appreciate an opportunity to discuss this with Brian at a later date. Another question, when is the mtn., putting the dept. in a bad position. Wants to be sure there is the right relationship. This is a northeast regional hospital, which is very unique to the hospital. We do it in a small town and it increasingly is becoming more and more involved with unusual conditions for individuals. That would be a welcomed meeting to discuss these topics.
Don stated he really appreciates the police force in Greenfield; having worked with many police depts.., in other communities, having such a professional dept. in a small town is fabulous. Don did mention that they do pay taxes and mike will do a presentation.
Mike discussed no school children attending public schools, 49 staff members living there which 20% are interns…. Deb copy Mike’s notes here.
Mr. Shumway asked Michael to present this material to allow it to be communicated to the town’s people. The nature of the specific request should be further discussed, at a later date. Wants to assure they will make every effort to accommodate as best they can.
Kullgren stated that next week the revolving meeting will be at the pd., would recommend whatever appropriate time is needed we will accommodate. A conversation should happen regarding what will be the best for everyone.
Shumway explained the way the board at Crotched Mountain works; they do not typically review a single position. The next meeting should take place before late November.
Kullgren asked that they reach out to Deb, Catherine or Brian if anything comes up. A morning meeting at the mountain would be best to get this conversation rolling.
B.O.S. thanked Don & Mike for attending the meeting and will look forward to our next meeting with them.
Selectmen & Brian briefly discussed their thoughts on the meeting.
Other matters:
Review the miscellaneous mail.
Personnel policies – LGC Rep., Barry Cox was out this week will be available next week
Discuss wages for Tax Collector – Again, LGC Rep. was on vacation, this will be addressed next week
Bad Checks – Selectmen read and discussed a memo from Catherine Shaw to the Town Clerk regarding Bad Checks – Selectmen instructed Deb to discuss this with Brian. And ask Dee why there has been no response to date.
Tax Anticipation Note – Motion by Kullgren to authorize the issuance of a $500,000 TAN up to and including December 31, 2008. Seconded by Day. No discussion Voted: 3-0
Tax Rate – DRA still waiting for ConVal final paperwork. Sandra Rourke should be able to set the tax rate in next week or two. Deb was instructed to let Sandra know the Board needs advance notice, could she provide some dates.
Joe Rice – Would like a meeting with the Board – Tuesday does not work for him, would the Board consider meeting with him on an alternative date? Discussion followed – Friday morning at 8:00 all parties involved are required to be here.
Letter from Sara Timmons – Dublin Garden Club w/ Monadnock Garden Club would like to meet at the Greenfield Meeting House. They are having a meeting on July 21, 2009 with speaker Roger Swain; they would like to use the Meeting House. Discussion followed – Deb will get more information from Mrs. Timmons.
Letter from Molly Anfuso – Selectmen reviewed a letter received from Molly, the briefly discussed the letter. The Board asked that Deb arrange to have Molly on the agenda for the next meeting.
Budgets – Selectmen reviewed budgets -
Adjournment - With no further business the meeting adjourned at 10:30 pm. The next scheduled meeting will be Wednesday, October 22, 2008 at 6:00 pm at the Police Station.
At 10:35 pm, Selectman Kullgren re-opened the meeting and further, in accordance with RSA 91A:3 II(a) personnel, motioned to enter into a non-public session. Seconded by Day & Adams. Voted (3-0)
11:30 pm – motion by Kullgren to enter out of the non-public session. Seconded by Day & Adams. Voted (3-0)
Decision: To meet on Friday, October 17, 2008 at 7:45 am, with the parties involved and work towards resolve the matter at hand.
With no further business the meeting adjourned at 11:35 pm, the next scheduled meeting will be Tuesday, October 21, 2008 at 7:00 pm at the Police Station.
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